DroneLogBook Vanuatu Quick Set-Up

Drone LogBook Vanuatu Register / Login

In order to access and use the DroneLogbook Vanuatu the user needs to Register and sign-in to the system.
This only takes a few minutes to complete.
The URL is vanuatu.dronelogbook.com - Note there is no 'www', just the domain name



Quick Start Step 1

After sign-up / login you will be brought to this screen.
Click on the “Profile” tab at the top to start the process.
This will bring you to your profile page to enter information, set up roles and attach your flight documentation.

Quick Start Step 2

Clicking the 'Profile' Tab will land you at this profile page.
The information here is used in other sections of the website as well as allow the user to access documents in the field (licenses etc).

Quick Start Step 3

The country tab is important to fill out as it selects the measurement format.
The user must select Vanuatu so the system measurements will default to Metric.
Please Note you MUST “Save” to make changes effective.

Quick Start Step 4

The roles section is important as it is used to populate roles in the “Flight” section.
If you do not select a role you will not be able to assign the user to roles.

Quick Start Step 5

DroneLogbook Vanuatu has created data fields that are tied to specific aviation jurisdictions
(and will only show up when the appropriate jurisdiction is selected).
Please make sure you choose CAA for Vanuatu operations.

Quick Start Step 6

The “Your Documents” section allows the user to attach documents such as license’s and certificates to be called up at a later time if needed.

Quick Start Step 7

Once all the fields have been filled out make sure to click “Save” or none of the changes will be in effect.

Quick Start Step 8

After the user profile has been completed the user needs to go to the “Organisation” tab.

Quick Start Step 9

When the user arrives at this screen they will be prompted to enter an organisation token OR they can create an organisation.
The “Enter Organisation Token” is for those users who are joining a pre-existing organisation.
If this is the case they only need to enter the token and validate the token.
They will NOT need to enter the information in the section below.

Quick Start Step 10

If the user is creating a new organisation they will need to enter the information in the profile section.
This information is used to populate headers on forms (and is not mandatory).

Quick Start Step 11

One item to note.
By choosing the appropriate industry in the “Main Industry” section it will provide the user with access to industry tailored fields not available to all industries.
For example, if the user chooses 1st Responder they will have access to “Flight Types” in the flight screen that apply only to their industry.

Quick Start Step 12

Once the user has filled out the “Your Organisation” screen they need to click “Create” to create the organisation.
This is when the Organisation Token is created.

Quick Start Step 13

The user will see the “Organisation Token” at the top of the “Your Organisation” page.
This is the token that would be given to any other personnel you want to join this organisation (Step 9)

Quick Start Step 14

Once you have created the organisation you can add your logo (for PDF reports) and attach any organisation related documents such as insurance certificates, regulatory documents etc..

Quick Start Step 14

After the organisation has been created the next step is to add inventory.
This would include, drones, batteries and equipment.
This data is used to populate pull down menu’s in the flight and maintenance sections.

Quick Start Step 15

To add a drone click “+Add Drone”.

Quick Start Step 16

The user then fills out the information on the form.
Please note that items in light blue (Name) are mandatory, others are optional.
Also note that for some manufacturers who have serial numbers in the telemetry data (DJI) we are able to match the drone to a flight from that serial number so please make sure if you want the auto-match feature to work that you assign the correct serial number.

Quick Start Step 17

As always you need to click “Save” for the changes to take effect.

Quick Start Step 18

After you have entered your drones add your batteries.
Note the auto-match for serial number capability is in effect here as well for DJI.

Quick Start Step 19

Then add your equipment.

Quick Start Step 20

Once you have added your inventory (and additional personnel) the administrator can edit user permission.
To do this click on the personnel screen.

Quick Start Step 21

Click on the “Rights” screen to access the permission screen.

Quick Start Step 22

Next the admin can edit the rights for the person they selected.
These rights allow for restricting the add/edit or delete access for that person.
The rights are by section.

Quick Start Step 23

Click “Save” to take effect.

Quick Start Step 24

For Enterprise users the next step is to create your checklists and custom risk assessment forms.
To do this click on the “Documents” tab.

Quick Start Step 25

In the “Your Documents’ section you will see two (2) buttons.
One is “Manage Your Checklists” and the other is “Manage Your Risk Assessments”.
Click on each of these respectively to create custom forms.
Instructions on how to create the forms are available in the “Documents” section of the User Guide.

Quick Start Step 26 (Optional DJI Users)

This final section is for users who operate DJI equipment.
DroneLogbook Vanuatu allows for syncing between the DJI cloud and the DroneLogbook Vanuatu platform.
To access the setup click on “Flights”.

Quick Start Step 27 (Optional DJI Users)

Go to the “Sync Your DJI Flights” button.

Quick Start Step 28 (Optional DJI Users)

Enter your email account and password to login and then you are ready to import flights to our platform.

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